A note per property
Address, entity, lender, open issues and the history behind them. Wikilinks tie each building to its tenants, vendors and deals, and backlinks show every note that mentions it.
Memava for real estate operators
Every building has a memory. Most of it lives in one inbox.
A real estate operator runs on context that never makes it into the property system: why a tenant got a rent concession, what the roofer said in 2023, which broker actually brought the last deal, the side letter nobody can find. The system of record holds the numbers. Memava holds the reasons, in one place the whole team and its AI can read.
The shape that works
A note per tenant and per lease
Lease start, expiry, renewal option and notice date live as typed properties on the note, so "every lease with a notice date in the next ninety days" is a saved view, not a spreadsheet someone forgets to update.
A pipeline you can see
Acquisitions and dispositions as notes with a stage property, shown as a board. Each card opens onto the memo, the call notes and who said what.
Tasks where the work is
Checkboxes inside the property note, with an owner and a due date, collected into one task list for the whole portfolio.
Your AI, inside the walls
Connect an assistant that speaks MCP and it joins the vault under its own name. Ask it to draft the renewal notice from the lease note, summarize last month's maintenance calls, or list every lease that rolls before year end, and it works from the same notes your team does.
Access rules are plain sentences: asset managers edit their properties, accounting reads leases but not the deal folder, the assistant drafts and touches nothing else. Set an agent to propose instead of write, and every change it makes waits for a person to accept it, line by line.
Access
Everyone can edit deals/EDIT
Casey Park can read deals/harborview.mdREAD
Atlas (AI) can edit atlas/ onlyEDIT
private/jordan/ is Jordan's alone. No rule can open it.LOCKED
The same sentences bind people and AI. Agents never gain access from a wildcard.
The property system tells you what the rent is. The vault tells you why, and who agreed to it.
Sharing outside the team, on your terms
Lenders, brokers and partners ask for the same few documents again and again. Any note can go out as a read-only public link that shows how many times it was opened, and you can revoke it the moment the deal closes or dies. Nobody needs an account, and nothing else in the vault is reachable from the link.
The record, kept
Every edit lands in the history with a name on it, whether a person or an agent made it, and any change can be reverted with one action that adds to the history instead of erasing it. When a property changes hands or a manager leaves, the context stays with the portfolio, and every file exports to plain markdown in one click.
Where operators start
Usually with one building, or with the lease dates. Import an existing folder of notes (images come along and links are rewired), add properties to a handful of leases, and let the notice-date view prove itself before anything else moves.
Honest limits: Memava does not connect to property management or accounting systems today, so rent rolls and ledgers stay where they are. It is the layer of reasons and decisions around them, not a replacement.
Keep reading: Memava for research teams · How to give AI agents a real, shared memory · How to review AI edits before they land in your team's notes